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BACK TO: Rental Rates - Terms - Trip Insurance - Availability
Rental Terms and Conditions and Rules
(PRINTER FRIENDLY TEXT VERSION)
NORTH CAROLINA VACATION RENTAL ACT
Your Vacation Rental Agreement for WOLF DEN
Cabin is subject to the rules in the North Carolina Vacation Rental Act..
AGE REQUIREMENTS
The individual making the reservation for WOLF
DEN Cabin at Buck Mountain must be 25 years of age or older and must occupy the
rental property the entire term of the reservation. Singles under 25 years of
age are prohibited unless accompanied by a parent or legal guardian.
Restrictions may apply regarding the number of people that may accompany a
parent or legal guardian. Additional restrictions may apply during the spring
break vacation period. Chaperoned groups are prohibited.
RESERVATIONS
Reservations for your vacation can be made by
phone or by internet. A Deposit Request/Lease Agreement will be mailed, faxed
or Emailed to you the following business day. Please read the lease carefully,
checking the dates for accuracy. After reviewing your Deposit Request/Lease
Agreement and determining that you will confirm your vacation rental, please
sign the agreement and return it by mail or fax within 10 days of the date the
reservation was made. The Deposit Request/Lease Agreement has to be returned
within 48 hours. Return the original agreement along with 50% of the rent.
Initial payments may be made by personal check, certified check or PayPal
(Visa/MasterCard). There will be a $25.00 charge for all returned checks due to
non-sufficient funds or stop payment.
If we do not hear from you, and have not
received the signed contract with required payments within 14 days from the
date your reservation was made, your reservation will automatically be
cancelled.
If you make a reservation less than 30 days
prior to check-in, the entire balance is due within 48 hours. We will fax the
Deposit Request/Lease Agreement (or Email to you a PDF copy to be printed),
which needs to be signed and returned by US Mail as soon as possible. We will
not accept personal checks if your reservation is made 30 days prior to arrival
- payment must be made by PayPal (Visa/MasterCard) or certified funds sent via
express mail.
PARTIAL WEEK OR WEEKEND
RENTALS
Even in prime season or if the Availability/Booking Calendar
indicates the cabin is reserved, a rental might be arranged on a last minute
basis - especially if the WOLF DEN Cabin Owners are holding it for themselves.
This can be done by calling us on Wednesday before the weekend/partial week
that you plan to arrive. A two night minimum is required. Nightly rates are
calculated by dividing the weekly rate by five (5).
FINAL PAYMENTS FOR RESERVATIONS
When the WOLF DEN Cabin Owners receive your
initial payment and signed Deposit Request/Lease Agreement, you will be mailed
a Reservation Confirmation. This will be the last notice that you will receive
from the WOLF DEN Cabin Owners. It will show your balance due and the due date
for final payment. The final payment will include the remaining 50% of rent,
all taxes, and the security deposit. The WOLF DEN Cabin Owners must receive
your final payment no later than 30 days prior to your arrival date in order to
retain your reservation. Final payment may be made by check, cashier's check or
PayPal (Visa/MasterCard).
SECURITY DEPOSIT
To rent WOLF DEN Cabin at Buck Mountain requires a security
deposit. This protects the home from abnormal wear, tear and damage. Your
security deposit will be held against any damage done during your stay. We ask
all guests to report any damages they see upon arrival so that they are not
held liable for such damages. Failure to report previous damage could result in
your account being charged. WOLF DEN Cabin is carefully checked after each
departure. The inventory is checked and any damages are recorded. Security
deposits will be returned via the U.S. Postal Service within 45 days after your
check-out date.
OCCUPANCY
The occupancy limit at WOLF DEN Cabin is clearly
stated on your lease regardless of the beds that are available in the cabin.
Children are counted in the occupancy unless they are under the age of 2 and
normally sleep in a crib (which you must provide). Misrepresentation may result
in the guests being asked to vacate the property without a refund. No mobile
units (such as campers or motor homes) can be used at WOLF DEN Cabin for
sleeping, cooking, or any purpose other than transportation. We maintain a
family atmosphere for the quiet enjoyment of our guests. We only rent to family
groups. ABSOLUTELY NO HOUSE PARTIES, YOUTH GROUPS, FRATERNITIES, WEDDINGS,
RECEPTIONS, MEETINGS OR RAUCOUS PARTIES ALLOWED! WOLF DEN Cabin DOES NOT RENT
TO STUDENTS OR GROUPS OF STUDENTS UNDER ANY CIRCUMSTANCES, EVEN IF A PARENT OR
LEGALLY RESPONSIBLE ADULT MAKES THE RESERVATION AND/OR PAYS THE RENT.
Should you misrepresent your family group, you will be required to vacate the
premises immediately and all monies will be forfeited.
LEASEHOLDER RESPONSIBILITIES
Many of you will vacation with other family
members or friends, but only one person will sign the lease. We hold the
leaseholder responsible for payment, security deposit and all other facets of
the leaseholder responsibilities as outlined in the lease, including all
guests. Please designate one person in your family to be responsible for
sending in one payment per reservation. THIS IS A VACATION RENTAL AGREEMENT
UNDER THE NORTH CAROLINA VACATION RENTAL ACT. THE RIGHTS AND OBLIGATIONS
OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE
PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED
EVICTION OF TENANTS. YOUR SIGNATURE ON THE RENTAL AGREEMENT, PAYMENT, OR TAKING
POSSESSION OF THE PROPETY AFTER RECEIPT OF THE AGREEMENT IS EVIDENCE OF YOUR
ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION
RENTAL.
RULES & REGULATIONS
Please be aware that WOLF DEN Cabin at Buck Mountain has rules and
regulations which must be observed and that the Buck Mountain POA has rules and
regulations which will govern your actions while you are a guest such as:
1.
Smoking
is NEVER ALLOWED inside WOLF DEN Cabin. "Butts" must be safely
discarded.
2.
Fire
is always a hazard - especially in wooded areas. Do not leave candles
unattended and extinguish them at bedtime. Do not leave the gas log fireplace
burning while you are absent from the cabin.
3.
The
speed limit on all Buck Mountain roads is 25 mph.
4.
The
cabin must be locked when you plan to be away.
5.
NC
law limits liability regarding stairs, banisters, railings and porches. Do not
lean or sit on porch railings. Do not allow play to occur on stairs or near
stairways. Do not block stairways with personal items.
6.
Pets
are not allowed at anytime either inside or outside the cabin.
EQUIPMENT FAILURE AND INCONVENIENCES
All equipment in WOLF DEN Cabin should be in
working order. If some equipment is not working properly or you find damages,
please report these problems to us immediately. Every effort will be made to
rectify the problem. We cannot, however, refund money due to equipment
malfunctions. Please be patient if you encounter any inconvenience. We will be
as responsive as possible considering the remote location and distance to the
cabin and we will certainly try to rectify those things which are under our
control.
PROPERTY PROVISIONS
WOLF DEN Cabin is set up for light housekeeping
and includes towels and linens. We also provide a starter set of toilet tissue,
bath soap, dishwashing and laundry soap, trash bags, and paper towels. There is
a vacuum cleaner and iron and board.
GUEST'S DUTIES
The WOLF DEN Cabin guest agrees to comply with
all obligations imposed by the Vacation Rental Act with respect to the
maintenance of the premises, including but not limited to keeping the property
as clean and secure as conditions permit and causing no unsafe or unsanitary
conditions in the common areas and remainder of the property used by the guest.
Guest agrees not to use the premises for any activity or purpose that violates
any criminal law or governmental regulation. Guest's breach of any duty
contained in the paragraph shall be considered material and shall result in the
termination of the tenancy.
OWNER'S CLOSETS OR LOCKED AREAS
Any locked closets, drawers or other areas
labeled for the Owner are reserved for storage of the Owner's private property.
They are absolutely not included in the property rental.
PROPERTY CARE
As a vacationing tenant you are considered a
paying guest of WOLF DEN Cabin. Please respect the owner by caring for this
home, its furnishings, private owner closets and grounds as if they were your
own. Please do not rearrange the furniture or other home articles. If, however,
you find it necessary to move something, please move it back before you leave.
If you or someone in your party makes a mess, please see that it is cleaned up.
In general, you are expected to take proper care of WOLF DEN Cabin while
enjoying the use of it.
WEATHER & ROAD CONDITIONS
Weather conditions in the mountains of North Carolina are very difficult to
predict. Please remember that from November to April frozen precipitation can
occur and, although Wilkes county often has less ice and snow than Boone, road
conditions may become hazardous just prior to or during your stay, and a
4-wheel drive vehicle equipped with good tires or chains may be required to
travel to or from WOLF DEN Cabin. IT IS YOUR RESPONSIBILITY TO COME PREPARED
TO DRIVE UNDER HAZARDOUS ROAD CONDITIONS. There will be NO refunds,
allowances or date changes resulting from your negligence in this matter -
please do not ask.
CANCELLATIONS
All cancellations or changes for reservations on
which payments have been received must be made in writing. Email is allowed if
you also receive an Emailed reply from us. If no payment has been made, you may
cancel at any time, without penalty. If the cancellation is made more than 60
days prior to your arrival, all payments made to the WOLF DEN Cabin Owners are
refundable. No refunds will be given for cancellations made less than 60 days
prior to your arrival, NO EXCEPTIONS. Changing weeks is considered the same as
a cancellation.
CHECK-IN
Your vacation accommodations will be ready after
3:00
PM on
the beginning date of your reservation. In order to allow sufficient time to
prepare the property for your use, we ask that you not request early occupancy.
You will receive the code to the gate and the key lock box as well as precise
directions to WOLF DEN Cabin in the mail or by Email within 14 days of your
vacation occupancy
WE STRONGLY ENCOURAGE GUESTS TO ARRIVE AT WOLF
DEN CABIN BEFORE SUNSET. To maintain the rural nature of the development, there are
no street lights on the roads at Buck Mountain and navigating the turns and switchbacks near
the cabin can be slightly daunting for first-time guests who arrive after dark.
CHECK- OUT
WOLF DEN Cabin at Buck Mountain must be vacated by 11:00 AM SHARP on your departure date. NO
EXCEPTIONS! If anyone remains in the cabin after 11:00 AM, you will be charged for
a half-day’s rent. Before you leave, read and follow the required check-out
instructions. There were 2 sets of keys in the WOLF DEN Cabin lock box. Failure
to return both keys or to secure the lock box properly will result in a $25 per
key or lock box security charge.
CHECK-OUT PROCEDURES
(Failure to do the following will result in a
$50 charge)
1.
Remove
ALL trash from WOLF DEN Cabin and place it (in appropriate bags) in the dumpsters located on your left about one mile before the gate (LOOK FOR THE FIRE HYDRANT ON YOUR LEFT AS YOU DEPART - the dumpsters are located behind the hydrant near the water tank). There is no trash pickup
at the cabin. Also, ensure that the large trash receptacle on the front porch
is clean and empty. Never place ‘raw trash’ in the receptacles at WOLF DEN
Cabin. Always use plastic bags to keep the trash cans clean.
2.
All linens and towels must be placed in the laundry basket in the laundry room. Wet towels, wash cloths and mats should be dry to prevent mildew as it may be a few days before laundry is completed. The beds must left in the condition they were in when you arrived.
3.
Clean
and return all dishes to cabinets.
4.
Clean
out the refrigerator.
5.
Set
the gas logs to the OFF position.
6.
IN
WINTER, set the heating thermostat to 50 degrees. IN SUMMER, set the air
conditioning thermostat to 80 degrees.
7.
Lock
all exterior doors and windows - on all floors.
8.
Return
both sets of keys to the lock box on the front porch, shut the lock box, spin
the combination lock cylinders and close the cover.
RESERVATION REQUESTS FOR NEXT YEAR
The WOLF DEN Cabin Owners want to have you
return year after year. Advance tentative reservations will be accepted for the
following year, but cannot be guaranteed. If you want to reserve the cabin for
the same week next year, you must reserve it with a $30.00 (plus tax) non-
refundable fee. Please contact the WOLF DEN Cabin Owners for further details.
After rates and owner usage are finalized in January, you will be mailed a
Deposit Request/Lease Agreement for the required 50% advance payment. Tentative
reservations are non-binding until the 50% payment is made.
LOST & FOUND
If you leave something behind, call us and we
will make every effort to locate it and return it to you C.O.D. We will not be
responsible for any items left in the cabin. There will be a $25 service charge
to package and mail back any lost and found items. Any items found in WOLF DEN
Cabin will be kept in our office for 30 days only; after which time, if still
unclaimed, they will be donated to charity.
TELEPHONES
Most cell phones we have checked operate at WOLF
DEN Cabin. Call your cell phone provider and ask if they offer service in
Wilkesboro or Wilkes
County, North Carolina.
A telephone is provided at WOLF DEN Cabin.
Tenant may make unlimited calls within the local exchanges. Calls outside of
the local area or information request calls are not allowed. Tenant is
expected to use their calling card or cell phone for long distance calls.
Agent will accept no toll phone charges for any reason whatsoever. There is a
telephone directory in the drawer in the table adjacent to the dining area.
Any telephone charges will be deducted from your
security deposit and will include a $20 per call fee plus the cost of the call.
The phone number to WOLF DEN Cabin will appear on the mail/Email that we send
to you with maps/direction, gate codes and the lock box code. Please leave this
number with friends and family in case of an emergency.
PETS
Pets are never allowed at WOLF DEN Cabin. Tenants
who bring pets will be immediately evicted with no refunds. NO EXCEPTIONS.
HUNTING
Hunting or the discharge of firearms is never permitted on WOLF DEN Cabin property. The Tenant agrees that hunting anywhere in the Buck Mountain Community may only occur after obtaining the express written permission of the person owning the Buck Mountain property on which hunting is to occur or only when the Tenant is physically accompanied on the hunt by the property owner. The Tenant agrees that a property owner's permission to hunt on a Buck Mountain property does not negate the Tenant's responsibility to secure and carry on his/her person all required and valid governmental hunting permits in advance of hunting. The Tenant further agrees to obey all hunting and trespassing laws in force in Wilkes County and North Carolina.
LOCKOUTS
Please keep a key with you at all times to
prevent accidental lockouts. Because WOLF DEN Cabin is remote, immediate
assistance will not be possible. The WOLF DEN Owners' telephone number is
posted on an "IN CASE OF EMERGENCY" sign posted on the front and rear
doors of the cabin. Call us if you are locked out. A $25 fee will be charged
for each lost key.
RIGHT TO ENTER
WOLF DEN Cabin Owners, or its assigns, may enter
the cabin during regular business hours for the normal management of the cabin.
With a 24-hour notice to the guest, WOLF DEN Cabin Owners or its assigns may
also enter the cabin to show the property if it becomes listed for sale. In
case of emergency, WOLF DEN Cabin Owners may enter the cabin at any time.
RESERVE THE RIGHT
WOLF DEN Cabin Owners reserve the right to
change, alter or delete any of these terms at any time without prior notice.
ATTENTION:
ALL TERRAIN VEHICLES are no longer allowed for guests renting homes on Buck Mountain - NO EXCEPTIONS!
Due to the carelessness, recklessness and property damage caused by a few guests riding their All Terrain Vehicles while renting homes in the community, the Buck Mountain Property Owners Association has now banned and prohibited all guest ATVs and will allow only properly permitted owmer's ATVs to operate within the gated community.
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WOLF DEN Cabin at Buck Mountain Smoking Is Never Allowed Inside WOLF DEN Cabin © 2012 HENLEY PROPERTIES, LLC
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WOLF DEN Cabin at Buck Mountain
Blue Ridge Mountain Log Cabin Vacation Rental
Amenities - Rental Rates - Availability - Vacation Renters Insurance - Location - Slide Shows
WOLF DEN Cabin at Buck Mountain is situated almost half-way between Wilkesboro and Boone, North Carolina. WOLF DEN Cabin is an authentic rough-hewn log cabin vacation rental located only seven miles from the Blue Ridge Parkway and near many NC mountain attractions.

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