Rental Terms and Conditions and ATV Rules (PRINTER FRIENDLY TEXT VERSION) NORTH CAROLINA VACATION RENTAL ACT Your Vacation Rental Agreement for WOLF DEN Cabin is subject to the rules in the North Carolina Vacation Rental Act..   AGE REQUIREMENTS The individual making the reservation for WOLF DEN Cabin at Buck Mountain must be 25 years of age or older and must occupy the rental property the entire term of the reservation. Singles under 25 years of age are prohibited unless accompanied by a parent or legal guardian. Restrictions may apply regarding the number of people that may accompany a parent or legal guardian. Additional restrictions may apply during the spring break vacation period. Chaperoned groups are prohibited.   RESERVATIONS Reservations for your vacation can be made by phone or by internet. A Deposit Request/Lease Agreement will be mailed, faxed or Emailed to you the following business day. Please read the lease carefully, checking the dates for accuracy. After reviewing your Deposit Request/Lease Agreement and determining that you will confirm your vacation rental, please sign the agreement and return it by mail or fax within 10 days of the date the reservation was made. The Deposit Request/Lease Agreement has to be returned within 48 hours. Return the original agreement along with 50% of the rent. Initial payments may be made by personal check, certified check or PayPal (Visa/MasterCard). There will be a $25.00 charge for all returned checks due to non-sufficient funds or stop payment.   If we do not hear from you, and have not received the signed contract with required payments within 14 days from the date your reservation was made, your reservation will automatically be cancelled.   If you make a reservation less than 30 days prior to check-in, the entire balance is due within 48 hours. We will fax the Deposit Request/Lease Agreement (or Email to you a PDF copy to be printed), which needs to be signed and returned by US Mail as soon as possible. We will not accept personal checks if your reservation is made 30 days prior to arrival - payment must be made by PayPal (Visa/MasterCard) or certified funds sent via express mail.   PARTIAL WEEK OR WEEKEND RENTALS Even in prime season or if the Availability/Booking Calendar indicates the cabin is reserved, a rental might be arranged on a last minute basis - especially if the WOLF DEN Cabin Owners are holding it for themselves. This can be done by calling us on Wednesday before the weekend/partial week that you plan to arrive. A two night minimum is required. Nightly rates are calculated by dividing the weekly rate by five (5). FINAL PAYMENTS FOR RESERVATIONS When the WOLF DEN Cabin Owners receive your initial payment and signed Deposit Request/Lease Agreement, you will be mailed a Reservation Confirmation. This will be the last notice that you will receive from the WOLF DEN Cabin Owners. It will show your balance due and the due date for final payment. The final payment will include the remaining 50% of rent, all taxes, and the security deposit. The WOLF DEN Cabin Owners must receive your final payment no later than 30 days prior to your arrival date in order to retain your reservation. Final payment may be made by check, cashier's check or PayPal (Visa/MasterCard). SECURITY DEPOSIT To rent WOLF DEN Cabin at Buck Mountain requires a security deposit. This protects the home from abnormal wear, tear and damage. Your security deposit will be held against any damage done during your stay. We ask all guests to report any damages they see upon arrival so that they are not held liable for such damages. Failure to report previous damage could result in your account being charged. WOLF DEN Cabin is carefully checked after each departure. The inventory is checked and any damages are recorded. Security deposits will be returned via the U.S. Postal Service within 45 days after your check-out date. OCCUPANCY The occupancy limit at WOLF DEN Cabin is clearly stated on your lease regardless of the beds that are available in the cabin. Children are counted in the occupancy unless they are under the age of 2 and normally sleep in a crib (which you must provide). Misrepresentation may result in the guests being asked to vacate the property without a refund. No mobile units (such as campers or motor homes) can be used at WOLF DEN Cabin for sleeping, cooking, or any purpose other than transportation. We maintain a family atmosphere for the quiet enjoyment of our guests. We only rent to family groups. ABSOLUTELY NO HOUSE PARTIES, YOUTH GROUPS, FRATERNITIES, WEDDINGS, RECEPTIONS, MEETINGS OR RAUCOUS PARTIES ALLOWED! WOLF DEN Cabin DOES NOT RENT TO STUDENTS OR GROUPS OF STUDENTS UNDER ANY CIRCUMSTANCES, EVEN IF A PARENT OR LEGALLY RESPONSIBLE ADULT MAKES THE RESERVATION AND/OR PAYS THE RENT. Should you misrepresent your family group, you will be required to vacate the premises immediately and all monies will be forfeited. LEASEHOLDER RESPONSIBILITIES Many of you will vacation with other family members or friends, but only one person will sign the lease. We hold the leaseholder responsible for payment, security deposit and all other facets of the leaseholder responsibilities as outlined in the lease, including all guests. Please designate one person in your family to be responsible for sending in one payment per reservation. THIS IS A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA VACATION RENTAL ACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS. YOUR SIGNATURE ON THE RENTAL AGREEMENT, PAYMENT, OR TAKING POSSESSION OF THE PROPETY AFTER RECEIPT OF THE AGREEMENT IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL. RULES & REGULATIONS Please be aware that WOLF DEN Cabin at Buck Mountain has rules and regulations which must be observed and that the Buck Mountain POA has rules and regulations which will govern your actions while you are a guest such as:   1.    Smoking is NEVER ALLOWED inside WOLF DEN Cabin. "Butts" must be safely discarded. 2.    Fire is always a hazard - especially in wooded areas. Do not leave candles unattended and extinguish them at bedtime. Do not leave the gas log fireplace burning while you are absent from the cabin. 3.    The speed limit on all Buck Mountain roads is 25 mph. 4.    Guests may bring up to FOUR type-approved ATV's (please inquire about additional trail rules). 5.    The cabin must be locked when you plan to be away. 6.    NC law limits liability regarding stairs, banisters, railings and porches. Do not lean or sit on porch railings. Do not allow play to occur on stairs or near stairways. Do not block stairways with personal items. 7.    Pets are not allowed at anytime either inside or outside the cabin. EQUIPMENT FAILURE AND INCONVENIENCES All equipment in WOLF DEN Cabin should be in working order. If some equipment is not working properly or you find damages, please report these problems to us immediately. Every effort will be made to rectify the problem. We cannot, however, refund money due to equipment malfunctions. Please be patient if you encounter any inconvenience. We will be as responsive as possible considering the remote location and distance to the cabin and we will certainly try to rectify those things which are under our control. PROPERTY PROVISIONS WOLF DEN Cabin is set up for light housekeeping and includes towels and linens. We also provide a starter set of toilet tissue, bath soap, dishwashing and laundry soap, trash bags, and paper towels. There is a vacuum cleaner and iron and board.   GUEST'S DUTIES The WOLF DEN Cabin guest agrees to comply with all obligations imposed by the Vacation Rental Act with respect to the maintenance of the premises, including but not limited to keeping the property as clean and secure as conditions permit and causing no unsafe or unsanitary conditions in the common areas and remainder of the property used by the guest. Guest agrees not to use the premises for any activity or purpose that violates any criminal law or governmental regulation. Guest's breach of any duty contained in the paragraph shall be considered material and shall result in the termination of the tenancy. OWNER'S CLOSETS OR LOCKED AREAS Any locked closets, drawers or other areas labeled for the Owner are reserved for storage of the Owner's private property. They are absolutely not included in the property rental. PROPERTY CARE As a vacationing tenant you are considered a paying guest of WOLF DEN Cabin. Please respect the owner by caring for this home, its furnishings, private owner closets and grounds as if they were your own. Please do not rearrange the furniture or other home articles. If, however, you find it necessary to move something, please move it back before you leave. If you or someone in your party makes a mess, please see that it is cleaned up. In general, you are expected to take proper care of WOLF DEN Cabin while enjoying the use of it. WEATHER & ROAD CONDITIONS Weather conditions in the mountains of North Carolina are very difficult to predict. Please remember that from November to April frozen precipitation can occur and, although Wilkes county often has less ice and snow than Boone, road conditions may become hazardous just prior to or during your stay, and a 4-wheel drive vehicle equipped with good tires or chains may be required to travel to or from WOLF DEN Cabin. IT IS YOUR RESPONSIBILITY TO COME PREPARED TO DRIVE UNDER HAZARDOUS ROAD CONDITIONS. There will be NO refunds, allowances or date changes resulting from your negligence in this matter - please do not ask. CANCELLATIONS All cancellations or changes for reservations on which payments have been received must be made in writing. Email is allowed if you also receive an Emailed reply from us. If no payment has been made, you may cancel at any time, without penalty. If the cancellation is made more than 60 days prior to your arrival, all payments made to the WOLF DEN Cabin Owners are refundable. No refunds will be given for cancellations made less than 60 days prior to your arrival, NO EXCEPTIONS. Changing weeks is considered the same as a cancellation. CHECK-IN Your vacation accommodations will be ready after 3:00 PM on the beginning date of your reservation. In order to allow sufficient time to prepare the property for your use, we ask that you not request early occupancy. You will receive the code to the gate and the key lock box as well as precise directions to WOLF DEN Cabin in the mail or by Email within 14 days of your vacation occupancy   WE STRONGLY ENCOURAGE GUESTS TO ARRIVE AT WOLF DEN CABIN BEFORE SUNSET. To maintain the rural nature of the development, there are no street lights on the roads at Buck Mountain and navigating the turns and switchbacks near the cabin can be slightly daunting for first-time guests who arrive after dark. CHECK- OUT WOLF DEN Cabin at Buck Mountain must be vacated by 10:00 AM SHARP on your departure date. NO EXCEPTIONS! If anyone remains in the cabin after 10:00 AM, you will be charged for a half-day’s rent. Before you leave, read and follow the required check-out instructions. There were 2 sets of keys in the WOLF DEN Cabin lock box. Failure to return both keys or to secure the lock box properly will result in a $25 per key or lock box security charge. CHECK-OUT PROCEDURES (Failure to do the following will result in a $50 charge) 1.    Remove ALL trash from WOLF DEN Cabin and place it (in appropriate bags) in the dumpsters located on your left about one mile before the gate (LOOK FOR THE FIRE HYDRANT ON YOUR LEFT AS YOU DEPART - the dumpsters are located behind the hydrant near the water tank). There is no trash pickup at the cabin. Also, ensure that the large trash receptacle on the front porch is clean and empty. Never place ‘raw trash’ in the receptacles at WOLF DEN Cabin. Always use plastic bags to keep the trash cans clean. 2.    All linens and towels must be placed in the laundry basket in the laundry room. Wet towels, wash cloths and mats should be dry to prevent mildew as it may be a few days before laundry is completed. The beds must left in the condition they were in when you arrived. 3.    Clean and return all dishes to cabinets. 4.    Clean out the refrigerator. 5.    Set the gas logs to the OFF position. 6.    IN WINTER, set the heating thermostat to 50 degrees. IN SUMMER, set the air conditioning thermostat to 80 degrees. 7.    Lock all exterior doors and windows - on all floors. 8.    Return both sets of keys to the lock box on the front porch, shut the lock box, spin the combination lock cylinders and close the cover. RESERVATION REQUESTS FOR NEXT YEAR The WOLF DEN Cabin Owners want to have you return year after year. Advance tentative reservations will be accepted for the following year, but cannot be guaranteed. If you want to reserve the cabin for the same week next year, you must reserve it with a $30.00 (plus tax) non- refundable fee. Please contact the WOLF DEN Cabin Owners for further details. After rates and owner usage are finalized in January, you will be mailed a Deposit Request/Lease Agreement for the required 50% advance payment. Tentative reservations are non-binding until the 50% payment is made. LOST & FOUND If you leave something behind, call us and we will make every effort to locate it and return it to you C.O.D. We will not be responsible for any items left in the cabin. There will be a $25 service charge to package and mail back any lost and found items. Any items found in WOLF DEN Cabin will be kept in our office for 30 days only; after which time, if still unclaimed, they will be donated to charity. TELEPHONES Most cell phones we have checked operate at WOLF DEN Cabin. Call your cell phone provider and ask if they offer service in Wilkesboro or Wilkes County, North Carolina.   A telephone is provided at WOLF DEN Cabin. Tenant may make unlimited calls within the local exchanges. Calls outside of the local area or information request calls are not allowed. Tenant is expected to use their calling card or cell phone for long distance calls. Agent will accept no toll phone charges for any reason whatsoever. There is a telephone directory in the drawer in the table adjacent to the dining area.   Any telephone charges will be deducted from your security deposit and will include a $20 per call fee plus the cost of the call. The phone number to WOLF DEN Cabin will appear on the mail/Email that we send to you with maps/direction, gate codes and the lock box code. Please leave this number with friends and family in case of an emergency.   PETS Pets are never allowed at WOLF DEN Cabin. Tenants who bring pets will be immediately evicted with no refunds. NO EXCEPTIONS. HUNTING Hunting or the discharge of firearms is never permitted on WOLF DEN Cabin property. The Tenant agrees that hunting anywhere in the Buck Mountain Community may only occur after obtaining the express written permission of the person owning the Buck Mountain property on which hunting is to occur or only when the Tenant is physically accompanied on the hunt by the property owner. The Tenant agrees that a property owner's permission to hunt on a Buck Mountain property does not negate the Tenant's responsibility to secure and carry on his/her person all required and valid governmental hunting permits in advance of hunting. The Tenant further agrees to obey all hunting and trespassing laws in force in Wilkes County and North Carolina. LOCKOUTS Please keep a key with you at all times to prevent accidental lockouts. Because WOLF DEN Cabin is remote, immediate assistance will not be possible. The WOLF DEN Owners' telephone number is posted on an "IN CASE OF EMERGENCY" sign posted on the front and rear doors of the cabin. Call us if you are locked out. A $25 fee will be charged for each lost key. RIGHT TO ENTER WOLF DEN Cabin Owners, or its assigns, may enter the cabin during regular business hours for the normal management of the cabin. With a 24-hour notice to the guest, WOLF DEN Cabin Owners or its assigns may also enter the cabin to show the property if it becomes listed for sale. In case of emergency, WOLF DEN Cabin Owners may enter the cabin at any time.   RESERVE THE RIGHT WOLF DEN Cabin Owners reserve the right to change, alter or delete any of these terms at any time without prior notice. ATTENTION: Neither the Buck Mountain Property Owners Association or Henley Properties, LLC maintain the trails, and neither assumes any liability whatsoever for injury or damage sustained due to trail riding or related activity. You operate an ATV on Buck Mountain roads and trails at your own risk. ATV Use And Limitations Policy For Guests of WOLF DEN Cabin at Buck Mountain UP TO FOUR TYPE-APPROVED ALL TERRAIN VEHICLES are allowed for guests renting WOLF DEN Cabin - NO EXCEPTIONS! There is a ten ($10.00) dollar permit required for EACH ATV which is valid for the duration of the guest's stay and which must be retrieved from the Buck Mountain Property Owners Assocation manager's home/office on the first day the ATV(s) are operated on Buck Mountain roads and trails. Guests may not invite friends with additional ATVs to the cabin or allow more than the four permitted ATVs to ride Buck Mountain roads and trails - NO EXCEPTIONS! Guests may not ride or park a vehicle, trailer or ATV anyplace on WOLF DEN Cabin property other than the gravelled parking area directly in front of the cabin. Guests may not drive or park any vehicle, trailer or ATV on the driveway leading to the lower level of the cabin. Guests must ensure that their ATVs do not damage the gravelled parking area with excessive tire spinning or fast starts or stops. Only federally approved gasoline containers may be brought to Buck Mountain. Such containers may not be kept on WOLF DEN Cabin property except when stored on the guests ATV trailer. Refueling of ATVs should be done in front of the cabin and at a safe distance from the cabin. Off-Road Vehicle Use Policy Buck Mountain Property Owners Association Off-Road Vehicle Policy (Revised 3/11/06) 1. General Use of the roads and common areas within Buck Mountain by ATVs, golf carts, dirt bikes, or other unlicensed motorized vehicles is a privilege, not a right, granted by membership in the POA. This privilege requires registration of the vehicle with the POA. The purpose of requiring the registration of off-road vehicles is to: Increase safety of off-road vehicles mixing with vehicular traffic; Provide an opportunity for the POA to communicate to off-road vehicle operators the expected behavior while riding on our roads and common areas, particularly as it applies to safety and responsibility; Identify that an off-road vehicle (and presumably its operator) belongs within Buck Mountain, i.e., limit the use of the roads and common areas to property owners and their guests. 2. Banned Vehicles The following unlicensed vehicles are not permitted to be operated on the roads, trails or the common areas of the POA: Two-cycle or racing sport ATVs Dirt Bikes 3-wheel ATVs The Board of Directors may permit individual exceptions to the above restricted vehicles. Such exceptions must be the result of the owner of the vehicle petitioning the Board and appearing with the vehicle and authorized operators during the public forum period of a regularly scheduled meeting of the Board. All vehicles provided such an exception must be modified (prior to the granting of such an exception) to reduce operating noise to a level at or below that of traditional ATVs operated in a reasonable fashion. Any such exception issued by the Board of Directors may be withdrawn without notice at any time for any reason. 3. Quiet Hour Restrictions To help reduce the impact of off-road vehicle noise, a Quiet Hours period has been established from 10 P.M. each night until 8 A.M. each morning. During this time period, the maximum speed for all off-road vehicles is limited to 15 miles per hour. Operators are encouraged to take actions which reduce noise output at all times, and avoid operating off-road vehicles in a manner that negatively impacts others. 4. Operator Restrictions Off road vehicles may be only operated by fully licensed drivers. (learners permits do not count). An exception to this restriction shall be made for operators and vehicles that conform to N.C. Session Law 2005-282 regarding the use of all-terrain vehicles, but only if another adult is continuously present during operation of the vehicle. 5. Helmet Requirement All operators or riders of off-road vehicles under the age of 18 years must wear safety helmets. Violation of this requirement is grounds for immediate revocation of the off-road vehicle registration. 6. Riding Etiquette In order to safely mix with other traffic and our community, off-road vehicles in Buck Mountain should: Be driven in a safe an appropriate manner at all times in accordance with the manufacturers recommendations and applicable laws; Be driven on the right side of the road at a safe and reasonable speed; Yield the right-of-way to pedestrians, riders on horseback, and licensed vehicles; reduce speed at all curves and near hill crests to increase safety and reduce gravel spread; Not be excessively loud when operated; Not be operated on banks, roads berms, newly seeded areas or other locations in a manner that could result in erosion problems; Not be operated on private property without permission from the property owner. 7. Member Registration Each off-road vehicle must prominently display an approved vehicle tag on either the front or rear of the vehicle. The POA reserves the right to approve placement of the tag on the vehicle or require changes in identification methods for security purposes. Off-road vehicles owned by the POA members (or members or their immediate family) may be registered at a one-time cost of $15 per vehicle. Member registration is valid as long as property ownership continues. 8. Guest Registration Use of off-road vehicles by guests is governed by the following: Guests may operate any registered off-road vehicle without escort. The registrant is responsible for instructing all guests regarding the safe and responsible use of the vehicles; Up to four guest vehicles may accompany a registered vehicle operated by a POA member. The escort provided by the POA member must be proximate and continuous during the period of use unless a guest pass has been issued. Members may request registration tags for guests to operate their own off-road vehicles without escort by a POA member. Up to two tags per lot will be made available to POA members for a one-time cost of $15 per vehicle. These tags may be transferred to an individual by a POA member throughout the year. The use of guest passes is not permitted for 3-wheelers and dirt bikes. Guest passes will be issued on a limited basis and will not be made available by riding clubs or other similar groups. 9. Reporting Problems Property owners are encouraged to report instances of unsafe or irresponsible riding to the POA. Where property or personal safety is threatened, members are encouraged to dial 911 and report the problem. 10. Verification of Registration Off-road vehicles are subject to being stopped by security patrols, Directors, the Community Manager, or other property owners to ensure identification. 11. Liability and Penalties Registrants are required to sign a waiver of responsibility that indemnifies the POA from any resulting injury. The POA reserves the right to revoke or suspend the privilege of any off-road vehicle that is operated in an unsafe manner, is excessively loud or is deemed to have caused damage to property. In such cases, both the vehicle and the driver may be prohibited from using the roads and/or common areas. In addition, fines of up to $100 per infraction may be levied by the POA against the appropriate member as the result of a Disciplinary Hearing conducted under N.C.G.S. 47-F